GVAV AV Checklist

INFOProject Information

Project Name

Project Number

Client

Building

Room

Check Conducted By

Date

Time

IMPORT Import Equipment Data

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Import Document

Import a document to allow population of recorded assets
with serial numbers and MAC address detail.

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Minimum columns required for import

Manufacturer · Model Number · Serial · Mac · Quantity

This information can be provided from Business Central reporting.

EQUIP Installed Equipment Register

#	Manufacturer	Model	Serial	MAC	Qty	Installed	Notes

All fields are editable after import. Serial numbers automatically set quantity to 1.

PROJ Projector Replacement Checks

ID	Result	Description — click to edit	Notes — on fail
K-01		Confirm projector is securely mounted, correctly oriented, and aligned to the screen.
K-02		Verify power connection, safe cable management, and adequate ventilation.
K-03		Confirm signal path is working and projector displays at required resolution with stable image.
K-04		Adjust and confirm image quality (focus, zoom, lens shift, geometry, minimal keystone, acceptable brightness/colour).
K-05		Verify control system operation (power, input switching, feedback) via intended method (IP / RS-232).
K-06		Confirm network configuration (MAC/IP address registered) and remote access if required.
K-07		Test system using real content (presentation and video) including start-up/shutdown sequences.
K-08		The installation is free from defects.

SEC A Section A — Initial Checks

ID	Result	Description — click to edit	Notes — on fail
A-01		The AV room is easily accessible without obstructions.
A-02		The AV room has adequate lighting.
A-03		The installed equipment does not identify any visible issues.
A-04		All equipment is securely fitted and mounted.
A-05		All cabling is secured and formed in containment, sock or raceways.
A-06		All connectors are firmly seated and undamaged.
A-07		All equipment has adequate ventilation and is not blocked by objects or dust.
A-08		Where a raceway or floor trunking has been installed, it is securely fixed to the floor and does not present a trip hazard.
A-09		The AV room has been cleared of all waste.

Initial Observations

SEC B Section B — Rack / Lectern Checks

ID	Result	Description — click to edit	Notes — on fail
B-01		The floor mounted rack/lectern has been installed in the position specified and agreed at site survey.
B-02		The floor mount rack/lectern has been mounted in a level position and is secure and free from movement — castors are locked.
B-03		The floor mount rack/lectern doors are in working condition and lockable — key is available.
B-04		The floor mount rack/lectern is populated with equipment as designed and all equipment is in the correct U position.
B-05		The installed equipment is correctly rack/lectern mounted and fixings tightened securely.
B-06		Umbilical cord is satisfactory — sock is neat, cables are tied and routed cleanly through raceway where applicable.
B-07		The installed equipment is free from any defects, dents or scratches.

Observations

SEC C Section C — Power Checks

ID	Result	Description — click to edit	Notes — on fail
C-01		Power is supplied to the rack from a 230VAC unswitched fused spur or dedicated wall power supply outlet and not from an extension.
C-02		230VAC power is supplied to a single Rack PDU that distributes power to each equipment device.
C-03		Cable forming is neat and includes swan neck with minimum bend radius of 5cm.
C-04		The installed equipment is free from any defects.

Observations

SEC D Section D — Data Cable Checks

ID	Result	Description — click to edit	Notes — on fail
D-01		Copper data cables installed in the rack are preformed or correctly terminated without any strands showing outside the connector.
D-02		All copper data cables have been installed away from any 230VAC power supply cables where possible.
D-03		All copper data cables have been secured with Velcro or cable ties that are not too tight and have been cut flush.
D-04		A minimum bend radius of 5cm has been observed on all copper data cables.
D-05		All copper data cabling has been protected from sharp edges, movement and accidental damage.
D-06		All copper data cables have been secured at 1m intervals along cable route with UV rated and metal cable ties, cables are taut without sagging.
D-07		All copper data cables are free from any defects or damage.

Observations

SEC E Section E — Content Cable Checks

ID	Result	Description — click to edit	Notes — on fail
E-01		Content cables installed in the rack/lectern are correctly secured and formed correctly (i.e. are not loose).
E-02		Content cables have been installed away from 230VAC power supply cables.
E-03		Content cables have been secured with Velcro or cable ties that are not too tight and have been cut flush.
E-04		Content cables have been secured at 1m intervals along cable route with UV rated and metal cable ties, cables are taut without sagging.
E-05		Content cables have been dressed into the rack with a minimum bend radius of 5cm.
E-06		Content cables have been protected from sharp edges, movement and accidental damage.
E-07		All content cables are free from any defects or damage.

Observations

SEC F Section F — Labelling Checks

ID	Result	Description — click to edit	Notes — on fail
F-01		Data cables have been clearly labelled.
F-02		Power cables have been clearly labelled.
F-03		Content cables have been clearly labelled.
F-04		All labelling matches at each end of the cable and on each side of ingress and egress routes.
F-05		All labelling is legible and free from any defects or damage.

Observations

SEC G Section G — Basic Functionality Checks

ID	Result	Description — click to edit	Notes — on fail
G-01		Wall displays power on when starting the system.
G-02		Content sharing: HDMI tested for stable, high-quality video.
G-03		Content routing: switcher inputs cycled on button press; signal integrity, display and peripheral output confirmed when sources switched.
G-04		Control system: Touch buttons operational; volume levels adjust correctly.
G-05		Audio routing: Test tones sent to all speakers; output level and clarity verified. Audio routed to all speakers.
G-06		Microphone coverage: Confirm room-wide voice pickup.
G-07		All sources are switchable via the controller (PC / HDMI) each source provides appropriate feedback when selected.
G-08		When switching between sources, audio is free from pops, noise or interruption.
G-09		Projected or displayed image is the agreed size, free from distortion, and does not overlap trunking, ceiling, speakers or other fixtures.
G-10		Display screen showing clear video; image is free from noise, colour issues or sync problems.
G-11		Wireless handheld microphone tested — audio level set appropriately and free from interference or external noise.
G-12		Wireless lapel/clip microphone tested — audio level set appropriately and free from interference or external noise.
G-13		Boundary/conference microphone tested — room-wide pickup confirmed, level set appropriately and free from external noise.
G-14		Voicelift/voice reinforcement system tested — speech is intelligible at all positions in the room.
G-15		All microphones are free from feedback at operational levels.
G-16		Panopto/lecture capture software audio levels checked — recording made and confirmed; levels set to approximately 80% with adequate headroom.
G-17		Lecture capture camera tested — image displayed in Panopto.
G-18		Lecture capture card installed in PC and HDMI connected; image confirmed as captured in recording software.
G-19		Induction loop tested — system works effectively and signal can be confirmed across the designated coverage area.

Observations

SEC H Section H — MTR Functionality Checks

ID	Result	Description — click to edit	Notes — on fail
H-01		Navigate the touch panel: access meeting controls, content sharing and admin menus.
H-02		Start a call with a remote participant.
H-03		Share content via USB-C/Dongle; check for quality and latency.
H-04		Test the camera: auto-framing, pan/tilt/zoom, and preset positions.
H-05		Test audio: microphone mute/unmute, pickup range, and noise suppression.
H-06		Access admin settings and perform device management tasks.
H-07		Test the second touch display to ensure functionality (navigation, call control, content sharing).
H-08		Accessibility Features: Test any available accessibility options (e.g. high contrast).

Observations

SEC J Section J — Failover Tests

ID	Result	Description — click to edit	Notes — on fail
J-01		System Startup and Recovery: Power cycle the system; verify it returns to a ready state and all peripherals reconnect automatically.
J-02		Peripheral Recovery: Disconnect and reconnect laptop; confirm they resume functionality without major disruption.
J-03		Content Sharing Recovery: If content is being shared when system is disrupted, verify sharing resumes or can be easily restarted after recovery (USB-C & HDMI/USB-A).
J-04		Auto-Login: After complete shutdown, verify system automatically powers and recovers.
J-05		Multi-Device Synchronisation: If multiple displays or touch controllers are present, verify all devices recover in sync after system restart.

Observations

LOG Issue Log

Record any failed checks here including a description. Photographs or recordings should be included with this report. To be reported to the Project Manager.

Number Description

1

Other Observations

RECT Rectifications

Corrective actions are detailed below, including a description of the root cause (if applicable) and the steps taken to resolve each issue, or to confirm that the issue has been fully addressed or noted as an exception.

Number Description

1

Other Observations

INSTOverall Installation Sign-Off

1. Does this installation follow the original design shown in the schematics and described in the scope?

2. Does this installation conform with the GVAV Installation Standard?

The GVAV Installation Standard covers equipment installation, cable management, system configuration, testing procedures, labelling, and project closeout documentation for professional AV systems.

3. Does this installation pass site validation and functionality testing?

All functional checks, failover tests, audio/video verification, and user acceptance testing have been completed successfully.

Exceptions / Deviations

SIGNSign-Off

By signing below you confirm all System Validation and QA tasks have been thoroughly completed and the installation complies with the project scope and requirements.

Overall Result

IN PROGRESS

Name of Commissioning Engineer

This system was programmed and commissioned by:

Name of person conducting checks

Date

—

Role

Office

—

Signature

DRAW

Draw above or upload

IMGS Supporting Images

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Project Details

Installed Equipment Register

Projector Replacement

Completion

Preview